PERSONAL DATA USE AND PERSONAL DATA PROTECTION POLICY

This Personal Data Use and Personal Data Protection Policy (hereinafter as “Policy”) sets the way how we use and protect your personal data that is provided to us in connection with the use of this webpage www.josefkoudelka.org (hereinafter only “Website”) or in another manner in connection with the activities of the Josef Koudelka foundation, nadační fond. The personal data controller is Josef Koudelka foundation, nadační fond, registered address Vojtěšská 240/11, Nové Město, 110 00 Praha 1, reg. ID no.: 08728623, registered in the Foundation Register at the Municipal Court in Prague, ref. no. N 1764 (hereinafter as “Josef Koudelka Foundation” or “JKF”). JKF undertakes to ensure security of your personal data. All your personal data may only be used in compliance with this Policy. JKF is entitled to amend this Policy from time to time by updating it on the Website. 

By giving us your personal data, you are granting us your consent with the processing and administration of the provided data for the purposes and under the conditions defined below. All your personal data that we shall receive from you shall be gathered, saved and used in compliance with relevant legal regulations, in particular with Regulation of the European Parliament and of the Council (EU) 2016/679 of 27th April 2016 (General Data Protection Regulation, hereinafter only “the Regulation”) and Act no. 101/2000 Coll., on Personal Data Protection, as amended (hereinafter only “the Act”). 

What we collect

JKF collects and processes the following personal data:

  • Information that you provide to us by your access to the Website, by completion of the contact form on the Website (www.josefkoudelka.org), by signing-up to our newsletter, and that you provide to us when contacting us through e-mail or regular mail contacts provided on the Website; 

  • Automatically collected information on your visits to the Website and sources from which you have connected to us – particularly information regarding your location, IP address, operation system that you use, type of Internet browser;

  • Information regarding your communication with us via the Website. 

For what purpose we process your personal data:

  • We use data regarding customer and client behavior and history for the purpose of keeping business and statistical records in order to evaluate our services and products, improve them and increase their quality.

  • We use technical data (data on IP address and sources of connection to the Website) for marketing purposes to the extent allowed by relevant legislation as described below in more detail.  

  • Provided that relevant legal regulations authorize us to do so (i.e. in the case of existence of a legitimate interest or in the case of your consent), we use your contact details (e-mail address/telephone number) for the sending of newsletters, incl. marketing communication on products and services as described in more detail in section Direct Marketing (of this Policy).

  • In order to ensure the most effective possible presentation of the content of the Website.

  • We also use the processed data for the protection of our legitimate interests (in particular in order to prevent fraudulent behavior, in order to prevent breach of our terms of contract, for the purpose of potential debt collection and in order to ensure protection of our statutory rights).

  • We may also use contact information in order to ensure our mutual communication and to enable execution of your rights in connection with personal data protection.

  • In connection to the contact form on the Website, we process the e-mail address, enquiry and IP address for the purpose of replying to the enquiries and for the purpose of keeping a list of newsletter subscribers updated. 

  • For other specific purposes for which you have granted us your consent.

Time of processing

Personal data is saved for the time required for the accomplishment of the above-stated purposes, or for the time required to ensure our compliance with the relevant legal obligation, or to ensure protection of our rights. 

In the case of reply to an enquiry via the contact form, for 6 months as of the sending of the message on the contact form unless a legal regulation requires the storing of the communication for a longer period, or unless such storing is required for the purpose of protection of the rights and legally protected interests of JKF.

E-mail addresses, incl. address given as part of newsletter subscription via the subscription form, will be processed for the purpose of sending newsletters, incl. marketing communication, for 3 years as of the granting of the consent unless you prolong it, or until it is withdrawn.

Direct Marketing

Your personal data may be used for direct marketing purposes provided that we have your relevant consent with its use for the specific purpose, or if we are qualified to use it by a legitimate interest (if you are our customer or sign up to our newsletter). YOU MAY RAISE AN OBJECTION AGAINST PROCESSING FOR DIRECT MARKETING PURPOSES AND YOUR PERSONAL DATA WILL BE DELETED IMMEDIATELY.

Cookies

"Cookies" are information that is transferred from a website to the hard disc of the User´s computer. Cookies enable the website to remember important information that will make its further use by the User easier.

Like most websites, the Website also uses cookies. On the basis of anonymous data objects, for example, we monitor and analyze the total number of visitors to the Website. By accessing the Website, you agree to our use of Cookies. 

If you do not want to use cookies, or if you want the web browser to inform you of the use of cookies, you must select the relevant option in your web browser. If you block all cookies, you will not be able to use some functions of the Website. 

See detailed Cookie Policy here.

Web tracking

The Website uses the Google Analytics service provided by Google, Inc., registered address: 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (hereinafter “Google”). The Google Analytics service uses cookies that are text files saved in your computer enabling analysis of the way of use of the Website by its users. Information generated by a cookie on the use of the Website (including your IP address) will be transferred by Google and saved on servers in the United States of America.

Google will use this information in order to assess the use of the Website and generate reports on its activities for its operator, and in order to provide other services related to the activities on the Website and the use of the Internet as such. Google may also provide this information to third parties if required by law, or if such third parties process this information for Google. Google shall not connect your IP address with any other data that it has access to. You can refuse the use of cookies by selecting the relevant setting in your browser; however, note that if you do so, you will not be able to fully use all the functions of the Website. By using the Website, you agree with the processing of data on you by Google, in the manner and for the purpose described above.

You can find detailed information on Google Analytics and personal data protection at http://www.google.com/intl/cs/privacy/privacy-policy.html.

If you want to prevent tracking, you can install the following add-on to your web browser (http://tools.google.com/dlpage/gaoptout).

User behavior

When using the Website, users may not interfere in its security, use the Website in order to transmit damaging files and try to break into publicly inaccessible sections of the Website. Users are also obliged to respect JKF´s copyright to the Website and all its protected content.

Where we store your personal data

Data is saved on backed-up servers owned by the following entities for JKF:

  • Squarespace, Inc., 225 Varick Street, 12th Floor, New York, NY 10014, United States.

  • Google LLC (“Google”), located at 1600 Amphitheatre Parkway, Mountain View, CA 94043, United States.

For the purpose of marketing communication administration and the CRM system administration, data is processed by JKF; however, personal data may also be processed for JKF by the processors listed above.

Security

We undertake to ensure security of your personal data. In order to prevent unauthorized access to it, or its unauthorized disclosure, we have introduced adequate physical, electronic and managerial procedures for the protection and security of the information that we collect. You acknowledge that your personal data that you provide to us shall be systematically administered in an automatic way by the use of automatic and all other information system tools. 

Provision of your personal data

Personal data processed in connection with communication with JKF and JKF events organization, is available to relevant employees and persons at JKF as well as natural persons and employees at companies that we have hired to technically process this data for us. These are entities that provide web and database hosting to us or work as administrators of databases and IT networks or accounting experts. 

Links to other websites

Our Website may contain links to other websites. However, if you use such a link and leave our Website, you should be aware of the fact that we have no control over these other websites. We can therefore not be liable for the protection and privacy of any information that you may provide when visiting such websites and this Policy shall not apply to any such websites.

All the content of the Website is provided with no guarantee and JKF shall not be liable for any damage caused by the use of the Website, errors, unavailability or by any website with a link on the Website.

Rights of data subjects

When collecting, processing and storing your personal information, JKF shall ensure, to the full extent, the protection of your rights as stipulated by relevant provisions of legal regulations. In connection with personal data processing, you are entitled to the below-specified rights that you may use at your discretion:

  • Right of access to one´s personal data – when you may request free information on the processing of your personal data.

In the case of data processing on the basis of your consent, you have the right to partly or fully withdraw this consent, with effects for the future. We shall not do any further processing without appropriate consent. You can withdraw your consent at the below-specified e-mail or postal contact addresses. The withdrawal of your consent shall not affect the legality of the data processing based on the consent given prior to its withdrawal. 

If you believe or find out that JKF or any third party authorized by us, process your personal data inconsistently with the protection of your private and personal lives or in conflict with relevant legal regulations, particularly if your personal data is inaccurate, incomplete or processed for a given purpose without an adequate legal ground, you are entitled to request that we:

  • correct and/or complete inaccurate personal data related to you;

  • delete your personal data – particularly when your personal data is no longer needed for the purpose for which it has been collected;

or 

  • curtail the processing of your personal data (particularly in situations when you contest the accuracy of your personal data, or its processing is illegal and you refuse the deletion of your personal data and instead you request its restricted use, or when we do not need your personal data for the purpose of processing any more but you request it for the determination, execution or defense of your legal claims).

You are entitled to file a complaint against the processing of your personal data at the Personal Data Protection Office, address: Pplk. Sochora 27, postal code: 170 00, Prague 7, www.uoou.cz.

In connection with the enforcement of your rights and in the case of any questions or information regarding personal data handling at JKF, please contact us via e-mail at archive@josefkoudelka.org or by post at: Josef Koudelka foundation, nadační fond, Vojtěšská 240/11, Nové Město, 110 00 Praha 1. 

Information on the author of the Website

The Website has been created and is administered by the staff of Josef Koudelka foundation, nadační fond. Presentation is run on publishing system squarespace. In case of questions or should you identify any technical problems, authors may be contacted via e-mail at archive@josefkoudelka.org.

The Josef Koudelka Foundation reserves any and all rights in and to the content of the website; it, or any part thereof, may not be copied or anyhow used without due authorization. All rights are reserved. 

This Policy shall take effect as of 20.02.2020.